Checking Children in and out of Sessions
All employees registered on the system have the functionality to check children in and out of sessions. To do this they log into Caerus, using the email address and password they registered with, and go the the Home page. (Some services prefer to set up a generic user account on the system that their team can access to check children in and out).
Select the room you want to view from the room options at the top of the page
Choose the session (from the sessions showing below) that you would like to check the child into by clicking on View Session and Register - a list of all the children booked into that session will appear
Select the child you want to check in and click on the Check In tab. This will then show the exact time that you have checked the child in and this will be recorded in the session register.
When the child leaves, go back into the session, click on View Session and Register again and then select Check Out. This will show the exact time you check the child out and will also be recorded in the session register.
Viewing Sessions and Booking Breakdown
To view all the sessions and the booking breakdown go to the Home page. In here you will be able to view all sessions or select specific rooms to view their sessions. It will show the start and end time of the session and whether the session is ...
Adding Rooms and Sessions to Caerus
Step 2 - Adding Rooms and Sessions to Caerus This is Step 2 in the Set Up Process Click on Set Up in the Add Rooms and Sessions box. (You can also find this under the Planning tab - Rooms and Sessions) Select Add Rooms Add the rooms that you have in ...
How do I set up a room which has different fee structures for different sessions?
You can set up as many sessions as you like for each room. If you have different fee structures these can be set up as different sessions. Bookings into any session in a room will all count towards the total capacity of that room.
Once through the initial set-up process where do I set up new rooms and sessions
You will find this function under PLANNING. However, please make sure you complete all the information about your Service (including, for example, your opening times, your closures and your booking policy) before you create your rooms and sessions.
Adding Childrens' Bookings - Flexible Booking
Use Flexible Bookings if the child you want to add does not come into the nursery on the same day at the same time on a regular basis. Flexible Bookings are made one session at a time Go to the home page Select the big + on the right hand side of ...