Adding Rooms and Sessions to Caerus

Adding Rooms and Sessions to Caerus

Step 2 - Adding Rooms and Sessions to Caerus
This is Step 2 in the Set Up Process
Click on Set Up in the Add Rooms and Sessions box.  (You can also find this under the Planning tab - Rooms and Sessions)
Select Add Rooms
Add the rooms that you have in your service, for example, Babies Room, Toddler Room, etc
Add the Total Capacity for that room and add any notes that are relevant to that room
Select Add Room
Once you have added your rooms you can add sessions to the rooms.  Scroll down and select Add a Session.  In here you can set up how you would like the session to run:
  1. Add the name of the session eg Term 1 AM; Term 1 PM; Summer Holiday Club, etc
  2. Select which room the session is being allocated to
  3. Select the year the session is running in
  4. Add a start and end date for the session
  5. Add the days that the session is running and the start and end time of the full session
  6. Add the age range - you can select as many age ranges as necessary
  7. Select the correct ratio for the session
  8. Choose how you would like the session to be booked, in full only, hourly only or both.  If you select hourly you will also be asked for the minimum amount of time you would like to be bookable flexibly
  9. Add the cost per session or hour as appropriate
  10. Go back to the top of the page and choose whether you would like to save the session as a draft or publish it.  You cannot add bookings to a session until it has been published

    • Related Articles

    • ADDING SESSION CLOSURES

      Video tutorial on how to add session closures: Caerus - Adding Session Closures If you have a session that runs, eg, only during term time, you can set the session up so that bookings can only be made during that time, without setting the whole ...

    • ADDING STAFF TO THE ROTA

      Information Video: Caerus - Adding staff to a rota Before a team member can be visible in the rota section, they have to verify their account and have either had their hours added to their profile by an Admin on the account (full-time and part-time) ...

    • VIEWING SESSIONS AND BOOKING BREAKDOWN

      To view all the sessions and the booking breakdown go to the Home page. In here you will be able to view all sessions or select specific rooms to view their sessions. It will show the start and end time of the session and whether the session is ...

    • CHECKING CHILDREN IN AND OUT OF SESSIONS

      Watch Information Video: Caerus - Checking children in and out of sessions All employees registered on the system have the functionality to check children in and out of sessions. To do this they log into Caerus, using the email address and password ...

    • ADDING A CHILD TO CAERUS

      To add a child's details to Caerus you must go to the Profiles Tab and select Children You will then have to do the following: Click on Add Child You will be asked to enter the email address for the Carer of the child and press Search If the Carer ...