Adding a Child to Caerus

Adding a Child to Caerus

To add a child's details to Caerus you must go to the Profiles Tab and select Children
You will then have to do the following:
  1. Click on Add Child
  2. You will be asked to enter the email address for the Carer of the child and press Search
  3. If the Carer already exists on Caerus you will get the following message: Carer found.  This carer already exists in Caerus. Please contact them and ask them to create a connection request with your service
  4. If the Carer is not already on the system you will be asked to add their details then Continue to Child Information
  5. Add the child's details.  To change the DOB click on the month and year and then year to find the year of birth.  Then add the month, then the day the child was born
  6. Add Dietary Requirements, Medication and Any Other Requirement
  7. If the child is picked up or dropped off from school (or attends a school as well) this can be added to the School Section.  This will then show up on the session register if the child is booked into a session
  8. Add a Password to be used between the family and the service
  9. Complete the Additional Support Needs section, if required then select Go To Funding Status
  10. If the child has funded hours complete this section by adding the amount of weekly funded hours the child has at the service
  11. Select Pay by Invoice  if you want this option to be available to the parent (even if the child has funded hours)
  12. Add the child's Childcare Voucher Reference number if applicable
  13. Click on Complete Profile
  14. An email will be triggered to the Carer to let them know that they have been invited to join Caerus with a link to register and connect with your service



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